Starting from 1st September 2025, the San.In.Veneto Fund has introduced new rules for reimbursements to ensure greater clarity for its members. The rules primarily cover the terms and procedures for filing refund requests and the appropriate disbursement of funds.
Refund requests now have to be submitted by 30th April of the year following the invoice date. Reimbursement requests for expenses incurred by dependent family members require submission of the subsequent year’s tax return. These requests will be on hold until 31st December of the year following the invoice date and can be integrated until then.
A minimum reimbursement threshold of EUR 10.00 is set for all services that do not entail member’s expenditure. New regulations apply to the invoices submitted for refunds. Firstly, if an invoice contains multiple reimbursable services, the fund will only reimburse the services explicitly requested in the application. Hence, it’s essential to ensure that a reimbursement is correctly requested for all services. Secondly, if an invoice contains a single total sum for multiple services, the fund will only reimburse the one with the highest cost.
Regulations for dental bills (for dental prostheses or orthodontic treatments) have also been updated. The invoice should specify the teeth involved, and the compliance declaration or an initial dental X-ray indicating the patient’s name and the affected teeth must be attached, if the treatment isn’t completed.
Each service includes only one reimbursement, whether multiple down payment and balance invoices are used, or the treatment straddles two years. For eye lens reimbursement requests, the ophthalmologist or optician’s prescription indicating the visual acuity is mandatory.
Lastly, an anti-abuse policy has come into effect to prevent incorrect reimbursements. The system will automatically block reimbursements if certain thresholds of amounts or service requests for a specific category are exceeded. Supplementary documents such as medical reports or prescriptions will be required. In the absence of necessary documentation, non-repayment of erroneously disbursed amounts, or non-payment of the voluntary protection quota will result in account suspension. A suspended member cannot file new reimbursement requests, register dependents, or generate discount cards until their account is regularized.
